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Project Coordinator, Finance - Office of Chief Financial Officer

Date: Jul 20, 2021

Location: Minneapolis, MN, US

Company: Minneapolis Public Schools

Below is specific information for you to consider about this position.

Job Title: Project Coordinator, Finance - Office of Chief Financial Officer  and Requisition ID number: 79667

Close Date: 11:59 PM on 08/09/2021 

Organizational Unit:  Finance (10000960) 

Site:  Davis Center (0001) 

FTE 1.0 FTE; 52 weeks; this is based on full-time equivalency with 1.0 being full time

Union:  AMP(42) 

Functional Area:  Administrative 


Resume and Cover Letter are mandatory to apply for any position.

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Project Coordinator, Finance

 

SUMMARY

Under general supervision, responsible for providing project management and/or administrative support to the Chief Financial Officer.

 

ESSENTIAL RESPONSIBILITIES:

  • Provides project management support across the Finance Division.
  • Manages administrative workflow and applies detailed knowledge of policies and procedures to relieve the Executive of routine administrative detail.
  • Maintains projects’ calendars and schedules, and coordinates department meetings.
  • Responsible for edits and processing projects’ memoranda, reports, and technical documents
  • Supports communication across the Finance Department’s different divisions.
  • Support in the preparation of project reports for notification of interested parties and leadership.
  • Prepares and submits specific mitigation plans for projects; presents such plans to concerned individuals and groups.
  • Documents, maintains current records, notes and related information in electronic and manual files.
  • Assists with the coordination of audits and other financial review activities with internal and external parties.
  • Provides administrative assistance to work group; maintains calendars and schedules, and coordinates meetings and travel arrangements.
  • Exercises initiative in performing duties and resolving problems.
  • Provides information and assistance to MPS staff, visitors and others having business with the Finance Division; resolves problems and customer service inquiries within scope of authority.
  • Maintains required files and records; may process invoices, purchase requests, expense reimbursements, special requests, leave requests and payroll.
  • Assists in developing goals, objectives, policies, procedures and work standards for the department.
  • Demonstrates courteous and cooperative behavior when interacting with students, clients, visitors, and MPS staff; acts in a manner that promotes a professional and effective workplace environment
  • Enthusiastically promotes the Superintendent’s goals and priorities in compliance with all policies and procedures.
  • Maintains absolute confidentiality of work-related issues, records, and MPS information.

 

MINIMUM QUALIFICATIONS

Associate’s Degree in finance, accounting, or a closely related field

AND

4 years of administrative project support experience; OR an equivalent combination of education, training and experience as determined by Human Resources.

 

Knowledge of:

  • MPS administrative policies, including accounting, budgeting, and personnel rules.
  • Principles and practices of program and project management.
  • Basic budgetary practices and terminology
  • Professional standards for business correspondence, writing, spelling and grammar.
  • Business and personal computers, and spreadsheet software applications.
  • Principles of record keeping, records retention, records management, and file maintenance.

 

Skill in:

  • Planning, prioritizing and completing assignments with minimal supervision.
  • Researching, collecting, analyzing, and preparing data, and generating reports.
  • Responding professionally, effectively and efficiently to customer service requests.
  • Establishing and maintaining effective working relationships with co-workers and clients.
  • Operating a personal computer utilizing specialized software, and entering information into a
  • computer system with speed and accuracy.
  • Using initiative and independent judgment within general policy guidelines
  • Communicating effectively verbally and in writing.
  • Contributing effectively to the accomplishment of team or work unit goals, objectives and activities.
  • Establishing and maintaining effective working relationships with those contacted in the course of the work

 

LICENSE AND CERTIFICATION REQUIREMENTS   A valid Minnesota State Driver’s License may be required.

 

PHYSICAL DEMANDS AND WORKING ENVIRONMENT   Work is performed in a standard office environment which requires occasionally lifting such articles as

file boxes or heavier materials with help from others and/or lifting and carrying light objects frequently. A job in this category may require walking or standing to a significant degree or may involve sitting most of the time with long periods of computer work and heavy phone usage.

 

AMP   55   Exempt


 

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Final candidates may be invited to interview with a committee. Final appointment to this position will be contingent upon passing a criminal background check.

COMMITMENT TO DIVERSITY:
Diversity is one of Minneapolis Public Schools core values and is essential to our goal of putting children first and making them college-ready.  Diversity of our workforce provides us with a competitive advantage and allows us to better understand, communicate with and educate our diverse student body. Minneapolis Public Schools will not deny anyone the opportunity for training or employment because of race, color, creed, religion, national origin, gender or gender identity, marital status, status with regard to public assistance, disability, sexual orientation, age, family care leave status, or veteran status.

 

Minneapolis Public Schools strongly encourages diverse candidates to apply.

Posting Notes: | 12:01 AM On 08/09/2021 | Finance (10000960) | Davis Center (0001) | Administrative 
 


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