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Office Specialist, Transportation

Date: Jul 28, 2022

Location: Minneapolis, MN, US

Company: Minneapolis Public Schools

Below is specific information for you to consider about this position.

Job Title: Office Specialist, Transportation  and Requisition ID number: 83850

Close Date: 11:59 PM on  

Organizational Unit:  Transportation (10000103) 

Site:  Transportation (0750) 

FTE 1.0 or 8 hrs/day; this is based on full-time equivalency with 1.0 being full time

Union:  AFSCME(29) 

Functional Area:  Clerical 


Resume and Cover Letter are mandatory to apply for any position.

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Work scheduled TBD.  This position is 45 wks.

 

SUMMARY

Under general supervision, performs experienced office support and technical specialist functions; maintains and researches computer databases, files, and records; provides information and assistance to MPS staff and clients, using knowledge of the operations and policies of the workgroup and the MPS.

ESSENTIAL FUNCTIONS

* Maintain computer database and files; enter data; research electronic and paper files, records, and documents; review and update statistical information, reports, and technical documents; collect and compile statistical data; develop and create technical and operational reports; reports discrepancies.

* Perform administrative support duties and technical specialist functions for assigned workgroup within the scope of authority and training, and in compliance with MPS policies and quality standards.

* Perform bookkeeping and accounting functions; collect special fees and payments; maintain accounts for budget, payroll, timekeeping, purchasing, transportation, enrollment, attendance, registration, records requests, and special program functions.

* Assist workgroup with MPS administrative support functions and data entry; explain MPS rules, policies, and procedures; work independently, and make appropriate decisions based on experience.

* Exercise initiative in performing technical assignments and resolving problems; apply judgment and knowledge of the operations of the workgroup to resolve problems and make work process decisions; refer matters requiring policy interpretation to supervisor for resolution.

* Complete and coordinate special projects, program assignments, and research functions.

* Access MPS files, and locate information for clients, staff, local agencies, and others as authorized.

* Prepare and distribute correspondence, information packets, and other communications.

* Provide customer service, information, and assistance to MPS staff, visitors, and others having business with MPS.

* Assist with training and cross-training of MPS staff.

Knowledge of

* Applicable policies, procedures, and regulations covering specific areas of assignment.

* Specialized MPS and state agency software applications and network operating environments.

* Customer service principles, protocols, and methods.

* Business and personal computers, including spreadsheet, word processing, and database software applications.

* Principles of record keeping and records management.

* Professional standards for business correspondence, writing, spelling, and grammar.

* Prior knowledge of MPS organization, operations, policies, and procedures preferred.

 

EDUCATION

High School Diploma or GED equivalent AND three years of office administration and computer experience, preferably with MPS.

 


 

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Final candidates may be invited to interview with a committee. The final appointment to this position will be contingent upon passing a criminal background check.

COMMITMENT TO DIVERSITY:
Diversity is one of Minneapolis Public Schools' core values and is essential to our goal of putting children first and making them college-ready.  The diversity of our workforce provides us with a competitive advantage and allows us to better understand, communicate with and educate our diverse student body. Minneapolis Public Schools will not deny anyone the opportunity for training or employment because of race, color, creed, religion, national origin, gender or gender identity, marital status, status with regard to public assistance, disability, sexual orientation, age, family care leave status, or veteran status.

 

Minneapolis Public Schools strongly encourages diverse candidates to apply.

Posting Notes: | 12:01 AM On | Transportation (10000103) | Transportation (0750) | Clerical 
 


Nearest Major Market: Minneapolis

Job Segment: Database, Clerical, Administrative Assistant, Data Entry, Records Management, Technology, Administrative, Records