SUMMARY

Under general supervision, performs professional accounting, and accounts payable oversight duties; manages Finance Department’s accounts payable staff, and assures compliance with MPS policies and state and Federal regulations.

ESSENTIAL FUNCTIONS -- Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This list is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and duties performed by incumbents of this class. Employees are required to be in attendance and prepared to begin work at their assigned work location on the specified days and hours. Factors such as regular attendance at the job are not routinely listed in job descriptions, but are an essential function. Essential duties and responsibilities may include, but are not limited to, the following:

• Coordinate and support Accounts Payable staff, ensuring compliance with established accounting procedures and internal controls related to procurement and payment processing.
• Exercise independent judgment in analyzing issues and providing practical solutions to ensure compliance with established accounting procedures and internal controls related to procurement and payment processing.
• Oversee the full accounts payable cycle from invoice receipt through payment, while also ensuring timely and accurate processing in collaboration with departmental vendor contacts to resolve any invoice or payment issues.
• Supervise the processing of employee expense reports, ensuring proper receipt verification and accurate expense coding.
• Prepare and post monthly journal entries related to accounts payable; perform regular balance sheet reconciliations.
• Manage and ensure Internal Revenue Service (IRS) 1099 compliance and annual reporting requirements.
• Assist with the coordination of the year-end financial checkout process with schools and departments to support audit readiness and financial compliance.
• Work collaboratively across the Division of Finance to identify and implement process improvements that enhance operational efficiency, accuracy, and alignment across functional areas.
• Ensure compliance with state and federal regulations, as well as district policies and procedures, in all accounts payable activities.
• Exercise independent judgment in line with policy guidelines; analyze issues and provide practical solutions.
• Demonstrate professional, courteous, and cooperative interactions with students, staff, visitors, and external partners, contributing to a positive work environment.
• Enthusiastically support and promote the Superintendent’s goals and priorities in compliance with all policies and procedures.
• Maintain strict confidentiality of all work-related issues, records, and MPS information.
• Be available to work outside normal business hours as required to meet departmental deadlines or organizational needs.

Manager, Accounts Payable                                                                                                                                 page 2 of 2

MINIMUM QUALIFICATIONS

Education, Training and Experience Guidelines

Bachelor’s degree in accounting, Finance, or Business Administration; AND four (4) years of accounts payable experience; OR an equivalent combination of education, training and experience as determined by Human Resources.

Knowledge of:

• Principles, practices, regulations, and procedures related to Purchasing, Accounts Payable, and Budget management.
• Accounting principles, practices, and methods applicable to financial statements and reporting.
• Generally Accepted Accounting Principles (GAAP) and Generally Accepted Auditing Standards (GAAS), particularly for public sector financial management and cash management.
• Federal and state fund accounting regulations, procedures, and accountability standards.
• Specialized accounting software, including SAP and State of Minnesota Uniform Financial Accounting and Reporting Standards (UFARS).
• Principles and practices of public sector administrative management, including customer service and staff supervision.

Skill in:

• Interpreting and applying policies, as well as federal, state, and local regulations governing Accounts Payable and Purchasing.
• Monitoring and analyzing financial documents to ensure compliance with public sector financial regulations.
• Exercising initiative and independent judgment within established procedural guidelines.
• Maintaining detailed and complex financial and technical records accurately.
• Evaluating workflows and effectively prioritizing multiple tasks, projects, and demands.
• Preparing, reviewing, and presenting management reports clearly and accurately.
• Planning, organizing, and coordinating the work of assigned staff to meet department goals.
• Advising staff, answering finance-related questions, and resolving problems promptly.
• Establishing and maintaining effective working relationships with coworkers and clients.
• Operating personal computers using both standard office software and specialized accounting systems.
• Communicating effectively, both verbally and in writing, across departmental boundaries in a large, diverse urban school district.

LICENSE AND CERTIFICATION REQUIREMENTS

A valid Minnesota State Driver’s License may be required.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

Work is performed in a standard office environment which requires occasionally lifting such articles as file boxes or heavier materials with help from others and/or lifting and carrying light objects frequently. A job in this category may require walking or standing to a significant degree or may involve sitting most of the time with long periods of computer work and heavy phone usage.

ORGANIZATIONAL INFORMATION