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Job Title: Human Resources Business Specialist (2026-2027)  and Requisition ID number: 105137

Close Date:  No established closing date;  open until filled

Organizational Unit:  Talent Acquisition (10000777) 

Site:  Davis Center (0001) 

FTE:  1.0 FTE; 40 hours/week; 52 weeks; this is based on full-time equivalency with 1.0 being full time

Union:  MACA(02) 

Functional Area:  Administrative 

Salary Range:  $27.70 - $34.59

Benefits:  Dental insurance | Health insurance | Vision insurance | Paid time off | HSA & FSA | Retirement plan

Resume and Cover Letter are mandatory to apply for any position.

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SUMMARY

Responsible for performing technical and specialized office support to a variety of human resources activities and functions in a centralized service setting.

ESSENTIAL FUNCTIONS -- Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and duties performed by incumbents of this class. Employees are required to be in attendance and prepared to begin work at their assigned work location on the specified days and hours. Factors such as regular attendance at the job are not routinely listed in job descriptions but are an essential function. Essential duties and responsibilities may include, but are not limited to, the following:

· Serves as the primary contact for all Human Resources inquiries, providing prompt and courteous assistance to district staff and new hires.

· Welcomes and assists visitors with HR-related questions, offering technical guidance to MPS staff and support to the public within authorized parameters.

· Provides comprehensive support and solutions for all Human Resources inquiries, striving to meet the needs of district staff and new hires with professionalism and efficiency.

· Facilitate the onboarding process for new hires, including conducting orientations, collecting required documentation, and ensuring a seamless transition into their roles.

· Posts job positions on relevant platforms and websites, ensuring broad visibility and adherence to recruitment strategies.

· Verifies teacher licenses and credentials of candidates, ensuring compliance with state regulations and district requirements.

· Guides candidates through the teacher licensure process, providing information and assistance to facilitate the attainment of necessary credentials for employment within the school district.

· Assists HR staff with special projects, technical research, data analysis, recruiting, community outreach, budgets and payroll issues as directed.

· Assist with the recruitment process; monitors process to ensure compliance with HR policies; coordinates interview, testing and selection; coordinates with hiring managers.

· Screens candidate applications, reviews resumes, and assesses qualifications against job requirements to identify suitable candidates for further consideration.

· Performs work within scope of authority and training in assigned area of responsibility; duties may vary according to job assignment.

· Evaluates HR data reports, updates databases and files, and corrects data as needed.

· Performs various administrative functions within the HR Department; processes transactional information; performs experienced technical records management duties; performs data entry and record updates for employee tracking, records maintenance, and database management.

· Assists employees with processing and completion of HR documents; provides instruction and assistance on enrollment forms; addresses questions regarding benefits, policy and procedures, and other personnel issues within scope of authority.

· Researches and resolves employee issues and communicates information on status and changes.

· Prepares correspondence and memorandums; maintains HR files, forms, documentation, and information in accordance with City policies and procedures; performs special HR projects as directed, and prepares reports as required.

· Provides advice and consultation to MPS staff on the interpretation and correct application of policies and procedures; delivers HR programs and services with confidentiality and professionalism.

· Cross-trains in a wide variety of technical HR functions; assists in cross-training other staff.

· Demonstrates courteous and cooperative behavior when interacting with students, clients, visitors, and MPS staff; acts in a manner that promotes a harmonious and effective workplace environment.

· Enthusiastically promotes the Superintendent’s goals and priorities in compliance with all policies and procedures.

· Maintains absolute confidentiality of work-related issues, records and MPS information.

· Accesses highly confidential documents relating to the bargaining process and maintains strict confidentiality of document content and meeting discussions.

MINIMUM QUALIFICATIONS

To successfully perform job, incumbent must be able to perform each essential duty satisfactorily. Requirements listed are representative of the knowledge and skills.

Education, Training and Experience Guidelines

· Two (2) years of college level coursework in Business Administration, or related field; AND

· Two (2) years of human resources support experience; OR

· an equivalent combination of education, training and experience as determined by Human Resources.

Knowledge of:

· Organizational and functional responsibilities of the HR Department work groups.

· Specialized software applications, including Human Resources Information System (HRIS).

· Principles of confidential records and file management.

· State and Federal laws, statutes, rules, codes, and regulations governing HR functions.

· Organizational and functional responsibilities of HR Department work groups.

· Principles and practices of effective customer service.

· Customer service standards and protocols.

· Correct English grammar, composition, spelling, punctuation and vocabulary.

· MPS administration policies, including personnel rules and collective bargaining agreements.

Skill in:

· Interpreting and applying state and Federal rules, ordinances, codes and regulations.

· Prioritizing multiple tasks, and delegating tasks and authority.

· Answering questions, advising staff, and providing effective customer service on HR issues.

· Collecting and analyzing data and preparing reports.

· Entering data into a computer system with speed and accuracy.

· Excellent customer service skills.

· Excellent organizational skills and time management skills.

· Ability to prioritize multiple projects and work assignments effectively.

· Reviewing documents and extracting relevant information.

· Establishing and maintaining effective working relationships with co-workers and clients.

· Operating a personal computer utilizing standard and specialized software.

· Communicating effectively verbally and in writing.

LICENSE AND CERTIFICATION REQUIREMENTS

Continued employment is contingent upon all required licenses and certificates being maintained in active status without suspension or revocation.

· Minnesota State Driver’s License may be required.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work is performed in a standard office environment which requires occasionally lifting such articles as file boxes or heavier materials with help from others and/or lifting and carrying light objects frequently. A job is in this category may require walking or standing to a significant degree or may involve sitting most of the time with long periods of computer work and heavy phone usage.

ORGANIZATIONAL INFORMATION

Ÿ Bargaining Unit: MACA

Ÿ Grade: 46

Ÿ FLSA Status: Exempt

Ÿ Job Group: Human Resources

Ÿ Revised: July 1, 2024

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Final candidates may be invited to interview with a committee.  Final appointment to this position will be contingent upon passing a criminal background check.
 
COMMITMENT TO DIVERSITY:
 
Diversity is one of Minneapolis Public Schools core values and is essential to our goal of putting children first and making them college-ready.  Diversity of our workforce provides us with a competitive advantage and allows us to better understand, communicate with and educate our diverse student body. Minneapolis Public Schools will not deny anyone the opportunity for training or employment because of race, color, creed, religion, national origin, gender or gender identity, marital status, status with regard to public assistance, disability, sexual orientation, age, family care leave status, or veteran status.

Minneapolis Public Schools strongly encourages diverse candidates to apply.

Posting Notes: | [No Established Closing Date]  | Talent Acquisition (10000777)  | Davis Center (0001)  | Administrative